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Many Worlds Collective

Orrery Privacy Notice

Last updated: November 5, 2026

This notice explains what Many Worlds Collective LWCA (“we”, “us”), a worker cooperative registered in Illinois, learns about you when you use the Orrery at orrery.manyworldscollective.com, and what we do with it. The Orrery is our platform for running tabletop games: the Game Masters Notebook, the virtual tabletop, and the tools around them. This website has a notice of its own.

1. Your account

One account for our sites. The Orrery uses the same account as einsolsrazor.com and the Einsol’s Razor character creator at play.einsolsrazor.com: one email address and one password for all of them. This notice covers what the Orrery does with it. einsolsrazor.com’s own notice covers those sites.

Your account holds:

  • your email address
  • your username, which you choose when you sign up. Other people at your tables see it.
  • your password, stored only in a scrambled form that cannot be turned back into the password
  • your date of birth, to check that you are 13 or older
  • a record of each sign-in: the kind of browser, and which of our sites it reached. Your IP address when you sign up and when you last signed in is kept too, and deleted after 90 days. It is only for a person reviewing a report of abuse.
  • if you link a Google, Discord, Twitch or Patreon account: that service’s number for you and the date you linked it, and for Patreon your membership tier
  • if you subscribe, your plan and whether it is active (see section 3)

2. What you make and share

Your games. We store what you make so the Orrery can show it to you and to the people you share it with: campaigns, adventures, notebook pages, world building, characters, NPCs, maps, scenes, handouts, notes, and what you write and roll at a table.

Your files. Files you upload, such as maps, tokens, art, music and video, are stored with Cloudflare. Each file has a web address that opens it for anyone who has the address, without signing in. We do not publish those addresses, but anyone who sees a file at your table can copy its address and pass it on. Do not upload anything you need to keep private.

Voice chat. Voice at a table is carried by LiveKit. We never record it.

Streams. A Game Master can turn on a stream link for their table, to show the game on a service such as Twitch. It shows what every player can see, and if they choose, the table’s voice. It needs no sign-in, and it never shows chat, handouts, notes or the X-card. Everyone at the table sees a notice while a stream link is on. Anyone watching that stream can see and hear what it carries, and may record it.

Your Twitch channel. A Game Master can connect their Twitch channel to their tables. This is separate from signing in with Twitch. We then keep the channel’s Twitch number and name, which channel point rewards the Orrery made on it, and a key from Twitch that lets the Orrery read the channel’s chat, post in it from the channel’s own account, and run those rewards. The key is stored locked and is never shown to anyone. While a table reads the chat, it shows the chat to the Game Masters, or to everyone at the table if the Game Master chooses. Chat lines and channel point requests reach the table with the viewer’s Twitch name; we hold them only in memory while the table reads the chat, and never store them. Polls count votes from the chat and never say who voted. Disconnecting the channel, or deleting your account, deletes the key and the rewards.

Session Zero surveys. A Game Master can send a survey about what their players are comfortable with, to email addresses they type in. We use those addresses to send it. When you answer, we keep your answers, and your name if you give one; you can leave it blank. To stop the same person answering many times, we also keep a code made from your IP address, the survey session and the name you gave; we do not keep the IP address itself. The Game Master who sent it sees your answers, and your name if you gave one. Your answers are kept until that Game Master deletes the survey or their account. Answers given before October 19, 2026 were stored with the IP address too; a daily cleanup deletes those addresses.

Guests. A Game Master can let you join a table without an account. We then keep the name you give, when you joined, and what you write and roll there, for as long as the table exists.

3. Payments

GM Suite is paid through Stripe. Stripe takes your card details; we never see or store them. We keep your plan, whether it is active, when it renews or ends, and Stripe’s reference numbers for you and your subscription.

4. Email

We send email through SendGrid: to confirm your address, reset your password, confirm a change of email address, warn you when your files are over your plan’s storage, and tell you about your account or an important change to the Orrery. The Orrery does not send newsletters or marketing email.

5. What the Orrery keeps in your browser

  • Your sign-in, in your browser’s storage: until you sign out if you tick “Remember me”, or until you close the browser if you do not. If you tick it, your email address stays there too, so the sign-in page can fill it in.
  • Your settings, work you have not saved yet, and map layers, so they load quickly. If you join a table as a guest, a code that holds your seat.
  • Three small cookies. One lasts a few minutes while you sign in with Google, Discord, Twitch or Patreon. One ends your sign-in when you close the browser, if you did not tick “Remember me”. One is deleted at once: it checks that cookies work.

None of these follow you to other sites. There is no advertising and no analytics service in the Orrery. It loads its fonts from Google Fonts, so Google receives your IP address when a page loads. If you play sounds from Freesound, your browser loads them from Freesound.

6. Who else is involved

We do not sell personal information, and there is no advertising in the Orrery. These companies handle information for us so the Orrery can work:

  • Render, which runs the Orrery and its server
  • MongoDB Atlas, which holds its database
  • Cloudflare, which carries traffic to the Orrery and stores your files
  • Stripe, for payments
  • SendGrid, for email
  • LiveKit, for voice chat
  • Google, for fonts
  • Freesound and Syrinscape, only if you use them. If you connect Syrinscape, we keep your Syrinscape key on our server and use it to reach Syrinscape for you.
  • Google, Discord, Twitch and Patreon, only if you link an account from them, and Twitch if you connect your channel

Other people. People you play with see what you share with them: your username, your characters, and what you write, roll and put on the maps and handouts at a table. A co-GM sees the campaigns you share with them. Other users never see your email address.

We share information with anyone else only when the law requires it.

7. How long we keep it

  • Your account and what you make stay until you delete them.
  • When you ask us to delete your account, we lock it at once, and delete it, with what you made, your messages, notes and votes in other people’s Syndicates, tables and forums, and your files, within 30 days. A Syndicate you started that still has other members passes to one of them. An account whose email address is never confirmed, and that has made no characters, forum posts or purchases, is deleted 30 days after it was made, and its username is freed.
  • Some things stay after your account is deleted. We keep the records of what you bought and paid for, because tax and payment rules require them, and Stripe keeps its own records of your payments. We keep your username, and any you gave up by renaming, so that no one else can take it and receive things meant for you.
  • These stay too, because they belong to other people or to keeping the Orrery safe:
    • reports other people made about your account, and our moderation records
    • your answers to other people’s Session Zero surveys, with your name if you gave one
    • what you gave a Syndicate, such as items, companions, spells and pool credits, and the sessions you put on its calendar
    • notes you wrote as a co-GM at another Game Master’s table, signed with the display name you used there
    • finished trades, in the other person’s history
    • copies of things you shared that someone else accepted
    • messages you sent us through a contact form, in some cases
  • IP addresses on your account are deleted after 90 days.
  • If your files go over your plan’s storage, we warn you, and after 30 days we may delete the largest until you are back under it.
  • The database is backed up every 6 hours, every week, every month and once a year. The 6-hourly backups are kept for 7 days and the weekly ones for 4 weeks; the monthly and yearly ones are kept for up to a year. So something you delete can stay in a backup for up to a year before it is gone. The Orrery’s server logs are kept for 14 days.

8. Your rights

You can delete your account yourself, from the Security page of your account. You can also change your email address and your password there. To see the information we hold about you, get a copy of it, or correct it, write to gamemaster@manyworldscollective.com and we will do it.

If you live in the EU or the UK. We use your information to give you the Orrery you signed up for, to keep it safe and stop abuse, to keep the payment records the law asks for, and, where we ask, with your consent. You can take back a consent at any time by writing to us. You can also complain to the data protection authority where you live. Your account, what you make and your files are stored in the United States and eastern North America: the database in Virginia, the Orrery’s servers in Ohio, and your files with Cloudflare in eastern North America. Backups of the database stay with it in Virginia. If you live outside the United States, your information travels there to be stored and handled, and the companies in section 6 protect it under their data protection agreements.

9. Children

You must be 13 or older to make an account, and if you are under 18, a parent or guardian must have agreed to the Orrery Terms of Service. If you believe a child under 13 has an account, write to us and we will delete it.

10. Changes to this notice

When we change this notice, we post the new version here and change the date at the top. If the Orrery starts collecting something new, this notice will say so before it does.

11. Contact

Questions about this notice go to gamemaster@manyworldscollective.com. Many Worlds Collective LWCA is based in Chicago, Illinois 60660.